You’ll likely be asked for a superbill by a client at some point in your career. When that time comes, it helps to have the document ready within minutes of their request.

The superbill, also known as an insurance reimbursement statement, is a document that clinicians submit to insurance companies for reimbursement. It is also an invoice that outlines the services provided to a client. It provides additional information like primary diagnosis codes and CPT codes.

In most cases, psychotherapists who are not on the patient’s insurance firm panel may require to create a superbill. Insurers receive all the information they need to process a claim via the superbill, submitted directly by the therapist or client.

You don’t have to be a superbill expert to use our service. Most superbills are one page and must include vital details like diagnostic codes and contact information. Moreover, you will need to provide your client with this medical claim form, if their insurance company offers such coverage.

In this guide, you will master how to use superbills in PsychOnline. You must incorporate the following data on your superbill:

Diagnosis Entry and Contact Information

To create a superbill, you must first enter the client’s diagnosis. Before entering the patient’s diagnosis, create and fill in the patient’s details.

The following data must be included on superbills:

• First and surname
• Address
• Birthdate
• Phone number
• Diagnose codes
• Each procedure code’s amount
• Procedure codes and applicable modifiers

 The claim form also requires your client to attach a superbill.

Employer Identification Number

Every independent practice has an employer number for submitting claims on insurance forms. The EIN should be included along with contact information.

National Provider Identifier

Every health provider uses NPI to abide by the HIPAA. It is vital to have an NPI. If you already have the NPI, place it at the top of the superbill near EIN.

Appointment Date

Your client’s meeting date must be included. You might put the relevant procedure codes on a superbill with multiple sessions next to the different dates.

Your client’s meeting date must be included. You might put the relevant procedure codes on a superbill with multiple sessions next to the different dates.

Diagnosis Code

It is essential to enter the relevant Diagnostic and Statistical Manual of Mental Disorders (DSM) codes. Diagnose codes inform your clients’ insurance firms why they need your services.

Balance Due

Provide the total charges for the services you rendered, the amount patient paid, and the arrears on the invoice. In the event the patient paid in full, you might incorporate a statement notifying the insurer of this.

Provide the total charges for the services you rendered, the amount patient paid, and the arrears on the invoice. In the event the patient paid in full, you might incorporate a statement notifying the insurer of this.

Signature

In the last section of a superbill, you need to sign and date.

Create a superbill with PsychOnline. Using our EHR may also simplify the process. Sign up for a free trial.